Privacy Policy

Privacy Policy

The security of your personal information is of utmost importance to us. Below the Privacy Policy of Sound Affairs is set out.


For any data that we obtain from you, Sound Affairs is the data controller for the purposes of appropriate data protection laws.

Sound Affairs may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from December 2020.

Below we outline what data we use, how is used and what choices and rights you have in respect to the data that is held. We are acting in compliance with current data protection laws in the UK and the EU.


If enquiring for information or a quote – you are able to contact us by completing a form online. In doing so we will ask for some simple contact details (phone number, email and name) as well as record details of your general or specific requirements.

We will then use this information to communicate with you. You may ask us to end all communication at any point.


In proceeding to book Sound Affairs, the information that we will require may vary depending on a number of factors. We must pass on the information required by those fulfilling your requirements – we will only pass on information relevant to the service. We will work with any suppliers/artists to ensure that any data passed to them is adequately protected and adheres to the levels of privacy and data security practised by us.

In all cases we will record and securely store: Names of hirers – contact details such as email address, phone number and address, along with details of the booking, any information that we may need to note for the fulfilment of your booking as well as details of any communication that we may have with you.

In some instances we will also need: information, such as details of insurance policies held, bank account, company registration numbers, or any details that you require us to record to ensure that your needs are met. Such details will only be collected on the basis of your consent.


It is important that we are able to contact you by email, telephone or letter using the contact details obtained at the time of booking to keep you updated about your booking.

We will only contact you with newsletters and details of upcoming events and concerts if you sign up to our mailing list.

We assure you that you will always be able to ask us to stop marketing to you at which point any and all direct marketing will cease. All marketing emails issued by our business will include an ‘unsubscribe’ link.

Sound Affairs does not sell, trade or rent your personal details to third parties unconnected to us – details are provided to potential suppliers connected to us for the purposes of the fulfilment of your booking only.


Information collected digitally can include your IP address, data from your browser, cookies (pieces of data stored on your computer) and how our website is used and from what kind of device. This can be used for a number of purposes, such as provide aggregate information as to how users may access our site to providing a more individualised service, such as displaying our pages in the right language for example.

Your details will remain on our mailing list unless you ask us otherwise. Any concerns about the ongoing processing of data, including any corrections that may need to be made to any information held, should also be directed to


Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.

Sound Affairs is Charity and Company Limited by Guarantee and not having a share capital, registration number 1074890

© Sound Affairs

Sound Affairs is not responsible for the content of external internet sites